Australian Embassy
Belgium, Luxembourg and Mission to the European Union and NATO

Passports

How to lodge your Australian Passport application

All Australian citizens must lodge their passport application in person. Passport application interviews at the Embassy in Brussels are offered by appointment only. We are not able to accept applications by mail or courier. This helps us to protect you, by protecting the security and integrity of your Australian passport. Please contact us on + 32 (0)2 286 0500 or by email for further advice or to make an appointment to lodge your application. Appointments are available from Monday to Friday from 09:00 to 12:00hrs. Please note the Embassy is closed on certain public holidays.

Please note that child applications should be lodged in person by a parent or person with parental responsibility for the child. The parent or person lodging the application is not required to be an Australian citizen, but will need to bring photographic proof of their own identity to the appointment.

If you are an Australian citizen living or currently staying in Belgium or Luxembourg, you can either complete and print an online application form or request a blank application form to be mailed to you. 

If you wish to apply for an Australian Passport, please read the following information carefully.

Please note:

  • You must bring your current or most recent Australian passport if you have one
  • You should complete the form using black ink and print within the boxes in BLOCK LETTERS.
  • Incomplete applications cannot be processed.
  • Signatures and photographs are required to be less than 6 months old.
  • You must ensure that your signature is made within the white boxed areas. Failure to do so may invalidate your application. Children over the age of 10 need to sign the application form.
  • Australian photograph requirements differ from local Belgium/Luxembourg photo standards.
  • Please do not affix photographs with staples or paperclips to the application as this will damage the image.
  • You should allow up to three (3) weeks to receive a new passport.
  • All documents submitted must be originals, photocopies and/or certified copies are not acceptable.
  • For PC8 applicants: If you were born overseas, please provide your Australian citizenship certificate and your foreign birth certificate (with an official translation into English or the International version issued by the Belgian or Luxembourg Authorities).
Child Applications:
  • We require the lodging parent to provide also the ID of the non-accompanying parent.

General passport information
Guarantor requirements:

If you do not know an Australian passport holder who can meet the following requirements as your Guarantor (see section 11, page 3 of the application form), you may use a Guarantor/Referee who is not an Australian passport holder as long as he or she is currently employed in one of the approved professional or occupation groups listed below, and:

  • is not related to you by birth or marriage,
  • is not in a de facto relationship with you,
  • does not live at the same address,
  • is over 18 years of age,
  • has known you for at least 12 months or since birth, and
  • is readily available to discuss your application during normal business hours.

Approved professional or occupation groups

  • Chartered/Certified Accountants
  • Chartered Engineers
  • Judges, Barristers, Solicitors, Patent Attorneys, Clerks of Court, Bailiffs, Sheriffs
  • Registered Medical Practitioners (Doctors and GPs only), Dentists, Pharmacists, Registered Veterinary Surgeons, Registered Nurses
  • Members of Parliament, elected City, County and District Councillors
  • Police Officers with at least 5 years continuous service
  • Members currently serving in the regular Australian or British Defence Force with at least 5 years continuous service
  • Ministers of Religion and Marriage Celebrants
  • Teachers - full-time, who have been teaching for more than 5 years
  • Civil Servants/Local Government employees - full-time, who have been employed continuously for at least 5 years by their current employer
  • Bank Branch Managers - manager of a High Street bank, but not managers of investment or business branches, building societies, bank travel centres, loan centres or line mangers within a bank
  • Post Office Managers - manager of a post office managed directly by Post Office Ltd, owned by Royal Mail (not post office agencies, sub post offices or franchise offices)

The guarantor must complete in his/her own handwriting section 11. Guarantor/referee must have known the applicant for at least 12 months and must not be related to the applicant by birth, marriage or de facto relationship and should not reside at the same address.

Guarantor should endorse in his/her own handwriting and sign (using a heavy black pen) the back of one photograph with the following wording: “This is a true photograph of {applicant's name in full}

 

Translation of foreign documents

The Australian Embassy, Brussels, does not provide translation services. Please visit  Belgian Chamber of Translators & Interpreters; Luxembourg Association of Translators & Interpreters or in Australia National Accreditation Authority for Translators and Interpreters for a list of certified translators and interpreters in these respectve countries.

In providing these names, neither the Australian Government, nor the Australian Embassy in Brussels can accept any responsibility whatsoever for the competence or otherwise of the organisations mentioned.

More Information

  • Passport application fees and payment details as of January 2021

The Australian Embassy in Brussels does not accept cash payments. All fees must be paid in euros at time of lodgement. The Embassy accepts debit cards, Visa and Mastercard credit cards.

The Euro amount is subject to revision on the first day of each month due to exchange rate fluctuations and/or changes to the fees payable under the Passport Act. Please check these details again if you are paying in a different month.
 

PASSPORT FEES (April 2021) 

AUD

EUR

10-YEAR PASSPORT (18+)*

301

 284

10-YEAR PASSPORT (16-17)**

301

 239

5-YEAR PASSPORT (75+)*

152

 187

5-YEAR PASSPORT (aged 15 or under)**

152

 142

REPLACEMENT PASSPORT

189

 123

EMERGENCY PASSPORT

189

 123

 

* These passports are subject to an AUD135 (EUR88) overseas processing fee.  This fee is included in the amount above.

 

** This passport is subject to an AUD66 (EUR43) overseas processing fee. This fee is included in the amount above.

 

 

 

 

  • The Australian Embassy in Brussels is unable to offer a priority processing service for full validity passports. Please see "How long to get a passport".  
  • Where there is an urgent need to travel, a limited validity Emergency Passport may be issued. A full validity passport may be applied for simultaneously, utilising the same application as for the Emergency Passport.
  • Your new passport can be collected from the Embassy. If you are unable to do so, a postage fee of € 8.00 is charged within Belgium and € 13.00 to Luxembourg. The Australian Embassy in Brussels cannot send the passport to a location outside of these countries.
  • Damaged passports
  • Report a lost and stolen passports
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